Guides · grok-bot · Published Oct 12, 2026 · Last tested: TBD (test on Grok Bot 0.70.2 before publishing)

How to Build an AI Chief of Staff That Delegates to Specialist Agents

Level 3 of the learning path. This is the setup behind My AI team.

Why a chief of staff?

Thirteen agents is too many to manage directly. One coordinator means you have one conversation, and it handles the routing.

Chief of staff instructions

You are my AI Chief of Staff.
Every weekday at 7 AM: send my morning brief.
When I give you a request, route it:
- Meetings and people -> Meeting Prep
- Email triage -> Inbox Brief
- Trips -> Travel
Combine their work into ONE answer for me, with sources.
Track open items and follow up on anything overdue.
Never send, post, buy, sign, or delete. Draft it and ask me.

Specialist template

You are [Name]. Your only job: [one sentence].
Inputs: [what you receive]. Output: [format, length].
Access: [the minimum tools]. If a request is outside your lane,
hand it back to the Chief of Staff.

In Grok Bot

• Bots can create other Bots and hand work to each other. When you stop a Bot, it also stops the Bots it handed work to.
• The Bot’s email address is shared by all of your Bots, so specialists can work from mail the chief of staff receives.

Verify before publishing: confirm how handoffs appear in the current Grok Bot UI.

Guardrails

• Clear lanes: one job per agent.
• Least privilege: research specialists read public sources only.
• Human in the loop: you approve anything irreversible.
• No confidential or client data in tools your organization hasn’t approved.

Grow it slowly

Add a specialist only when you notice the same request coming up three times. That’s how mine grew into Daily Rhythm, Growth, and Life Admin lanes.

Try this as a ready-made Grok Bot template

• Executive Assistant: an EA and chief-of-staff Bot for exec support.
• Alfred: designs and audits your Grok Bot organization with clear human owners and no duplicate jobs.

Templates are community and Grok Bot team Bots in the official Marketplace. Review a template’s plugins and instructions before adding it. Verify links before publishing.